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Prepare the source and define the result
Confirm the file is image-only by trying to select a sentence. Deskew tilted pages and use sharp, upright scans; heavy cleanup can erase punctuation and light characters.
Set acceptance criteria before processing: expected pages or records, languages, critical fields and destination format.
Use a reviewable OCR workflow
Recognize the correct language and map each word box back to page coordinates. Create a new PDF instead of replacing the source so critical text can be compared safely.
Keep recognition evidence beside the source. Confidence prioritizes review but does not guarantee a word or number.
Verify before using the output
Reopen the result, search distinctive phrases on early, middle and late pages, and copy a sample into plain text. Confirm page count, orientation and visible edges separately.
Keep the original until the reviewed derivative is accepted. Valid structure does not prove semantic accuracy.
- OCR text may be wrong even when the page looks perfect.
- Creating a searchable copy generally changes the signed document.
Put the workflow into practice
Arrange source documents, select the pages you need, and create one PDF locally in your browser. Review the result before choosing any optional next step.
Try Make PDF SearchableFrequently asked questions
Clear answers before you merge
Is Make PDF Searchable always exact?
No. Accuracy depends on source quality, language, layout and review.
Should I keep the original?
Yes. Keep it until the reviewed output is accepted.
What improves OCR accuracy?
Sharp upright input, correct language selection, restrained cleanup and focused review.
How should I verify the result?
Reopen it, test its intended function and compare critical content with the source.
