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Create a separate delivery copy
Start with an unlocked source PDF and keep that source as the editable master. The read-only workflow writes a separate result so the original is never replaced.
The result requests that compatible viewers restrict editing, copying and annotations. Printing can remain available or be restricted for a view-only profile.
Choose the right distribution policy
Standard sharing works well when recipients should open and print the document normally but should not alter its contents. View-only delivery also requests that printing be blocked.
For controlled distribution, add an opening password as a second layer. Keep the owner password private because it protects administrative control of the permission policy.
| Profile | Open access | Printing |
|---|---|---|
| Standard sharing | No recipient password | Allowed |
| View only | No recipient password | Restricted |
| Controlled delivery | Opening password required | Allowed or restricted |
Understand the limits of read-only permissions
PDF permission flags are requests that compliant viewers enforce. They are not DRM, and software that ignores the flags may still alter or extract visible content.
Use permanent redaction when information must be removed, and use a digital signature when recipients need evidence of document integrity or signer identity.
Put the workflow into practice
Arrange source documents, select the pages you need, and create one PDF locally in your browser. Review the result before choosing any optional next step.
Try Make PDF Read-OnlyFrequently asked questions
Clear answers before you merge
Can the PDF open without a password?
Yes. A separate owner credential can protect the permission policy while recipients open the document normally.
Does read-only permanently prevent editing?
No. Enforcement depends on the PDF viewer and is not DRM.
Is my original PDF changed?
No. The workflow creates a separate read-only copy.
